Capitalization

Capitalization

Rule 1. Capitalize the first word of a quoted sentence.

Examples: He said, ‘‘Treat her as you would your own daughter.’’

‘‘Look out!’’ she screamed. ‘‘You almost ran into my child.’’

Rule 2. Capitalize a proper noun.

Example: Golden Gate Bridge.

Rule 3. Capitalize a person’s title when it precedes the name. Do not capitalize when the title is acting as a description following the name.

Examples: Chairperson Petrov

Ms. Petrov, the chairperson of the company, will address us at

noon.

Rule 4. Capitalize the person’s titlewhen it follows the name on the address or signature line.

Example: Sincerely, Ms. Haines, Chairperson

Rule 5. Capitalize the titles of high-ranking government officials when used with or before their names. Do not capitalize the civil title if it is used instead of the name.

Examples: The president will address Congress.

All senators are expected to attend.

The governors, lieutenant governors, and attorneys general

called for a special task force.

Governor Fortinbrass, Lieutenant Governor Poppins, Attorney General Dalloway, and Senators James and Twain

will attend.

Rule 6. Capitalize any title when used as a direct address.

Example: Will you take my temperature, Doctor?

Rule 7. Capitalize points of the compass only when they refer to specific regions.

Examples: We have had three relatives visit from the South.

Go south three blocks and then turn left.

We live in the southeast section of town.

Southeast is just an adjective here describing section, so it

should not be capitalized.

Rule 8. Always capitalize the first and last words of titles of publications regardless of their parts of speech. Capitalize other words within titles, including the short verb forms Is, Are, and Be.

Exception: Do not capitalize little words within titles such as a, an, the, but, as, if, and, or, nor or prepositions, regardless of

their length.

Examples: The Day of the Jackal

What Color Is Your Parachute?

A Tale of Two Cities

Rule 9. Capitalize federal or state when used as part of an official agency name or in government documents where these terms represent an official name. If they are being used as general terms, you may use lowercase letters.

Examples: The state has evidence to the contrary.

That is a federal offense.

The State Board of Equalization collects sales taxes.

We will visit three states during our summer vacation.

The Federal Bureau of Investigation has been subject to much

scrutiny and criticism lately.

Her business must comply with all county, state, and federal

laws.

Rule 10. You may capitalize words such as department, bureau, and office if you have prepared your text in the following way:

Example: The Bureau of Land Management (Bureau) has some

jurisdiction over Indian lands. The Bureau is finding its administrative role to be challenging.

Rule 11. Do not capitalize names of seasons.

Example: I love autumn colors and spring flowers.

Rule 12. Capitalize the first word of a salutation and the first word of a complimentary close.

Examples: Dear Ms. Chan:

My dear Mr. Sanchez: Very truly yours,

Rule 13. Capitalize words derived from proper nouns.

Example: I must take English and math.

English is capitalized because it comes from the proper

noun England, but math does not come from mathland.

Rule 14. Capitalize the names of specific course titles.

Example: I must take history and Algebra 2.

Rule 15. After a sentence ending with a colon, do not capitalize the first word if it begins a list.

Example: These are my favorite foods: chocolate cake, spaghetti, and artichokes.

Rule 16. Do not capitalize when only one sentence follows a sentence ending with a colon.

Example: I love Jane Smiley’s writing: her book, A Thousand Acres, was beautiful.

Rule 17. Capitalize when two or more sentences follow a sentence ending with a colon.

Example: I love Jane Smiley’s writing: Her book, A Thousand Acres, was beautiful. Also, Moo was clever.